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Policies

Enhanced Safety Plan - Click here to Download PDF


Please read the policies carefully. They have been established in the best interests of your child’s safety, comfort and learning potential. They enable us to provide quality care for your child, and for all children who attend!

Philosophy

Welcome to Wee Care Child Center Carman, Inc. We recognize each child as unique individuals and respect their rights and feelings. Our program focuses on the development of the whole child. We foster the social, emotional, physical, and cognitive development of each child. Specially trained and qualified staff promote growth and development through organizing learning centers that stimulate children’s curiosity and desire to learn.

  • We provide children with choices and experiences for discovery.
  • A variety of firsthand experiences are provided to allow children to see, touch, hear, taste, and smell things in their environment.
  • We respect each child’s interest, ability and skills.
  • We recognize play as a child’s method of learning about the world around them.

We provide a positive learning environment that enhances each child’s level of development through creative arts, crafts, music, storytelling, and through general play.

  • Our environment is rich in opportunities for each child to develop fine and gross motor skills.
  • It provides and atmosphere for interaction with and respect for others.
  • It fosters curiosity, initiative, and independence.
  • Children develop abilities and skills that give them a sense of competence and mastery through a challenging environment.

We recognize the family as the most important and effective influence on the development of the whole child.

  • We encourage and promote communication between staff and parents about their child’s daily activities, behavior, and general progress.
  • We see the importance of forming a partnership for the well being of the child, family and the Center.
  • We strive to meet the special needs and challenges of individual families in our community.

Infant Center Information

*Diapers - Disposable diapers can be sent in large supply. Wet wipes are supplied by the parent. Staff change diapers mid-morning, before nap, after nap and whenever else it is needed. If children use cloth diapers we ask that parents please provide a wet bag, or a proper form of storage for soiled diapers.

*Clothing - Extra clothing will be required every day in case of spills, overflowing diapers, etc. Appropriate outdoor clothing is necessary at all times. Hats, mitts, boots (or footwear that will be warm enough and will stay on), neck warmer, ski pants, and warm jackets or snowsuits are a must each cold day. Sun hats are needed for summer days. Please be sure to label all articles. Children should be dressed in play clothes as they may become dirty throughout the course of their play.

*Food - Bottles must be sent prepared ready to heat and serve. Bottles are heated up in warm water if needed. We suggest 4 oz. bottles as we cannot reheat formula. Food should be sent in small microwavable containers. Food must be sent prepared the way it is to be served to your child. If your child needs their food cut up into bite sized pieces, it is very helpful for parents to do so ahead of time to relieve some of the lunch time stress. Bottles and containers must be clearly labeled.

**We recommend breakfast be served at home, however, we will serve it to children before 8:30 a.m. when necessary. We will make exceptions in unusual circumstances.**

*Morning and afternoon snacks are provided by the Center. Before children start we have parents review a copy of the snack menu to ensure the children are able to eat everything we serve. If there are any food restrictions we ask that parents please let us know. If parents prefer to provide their own snacks, we will gladly serve them for you.

*Communication – Individual journals are sent via email at the end of everyday for each child. This will record diapering information, naptimes, what they ate and a brief summary of how their day went, and what they did. We encourage parents to share any important information with us that may be in the best interest of the children’s day. This may include how they slept, if they are teething, or if they are not feeling well etc. Please phone or email at any time to check on your child if you have any concerns.

*Medication - Children are required to have had medication at least twice before sending to Day Care in case of a reaction. Parents are required to administer any a.m. medication and we will give mid-day dosage only.

*Drop-off - Please bring your child right into the infant care area. Each child will have a locker where extra clothes and diaper bags may be stored for the day. A bag with extra clothes may be left in the locker on a more permanent basis. Please remember to remove outdoor footwear before entering the area. We like to keep our floor as clean as possible as the children spend a great deal of time on the floor.

**Please send a copy of your child’s daily schedule before your child begins Day Care. Please include nap times, eating habits, how your child goes to sleep, etc. This will help your child and staff get to know one another. We strongly recommend you and your child plan on at least two pre-enrollment date visits with staff in the infant area.


Daily Schedule

Infant Room Daily Schedule

7:00 - 8:00 AM Arrival – breakfast served if needed. Free play.
8:30 - 9:00 AM Snack
9:00 - 9:20 AM Diapering
9:20 - 10:45 AM Dressing for outside/outdoor play.
10:45 - 11:20 AM Wash/Lunch time
11:20 - 11:40 AM Diapering
11:45 - 2:00 PM Naptime –quiet activities offered as children wake up
2:00 - 2:30 PM Activity offered/free play
2:45 - 3:15 PM Snack
3:15 - 4:30 PM Dressing for outside/outdoor play
4:30 - 5:00 PM Small snack and drink offered/ diapering if needed.
5:00 - 6:00 PM Children move to toddler/preschool room for group play

 

****Flexibility will be exercised depending on weather, group size and group dynamics. Individual children’s schedules will be respected as needed. (e.g. am & pm naps). Special activities and theme days will be posted throughout the week.

Toddler Room Daily Schedule

7:00 – 8:30 AM Arrival – breakfast served if needed. Free play.
8:20 - 8:30 AM Diapering/Washing for those still in diapers
8:30 – 9:00 AM Snack time staggered between the four groups.
8:45 – 9:00 AM Toileting/Washing as children are done snack
9:00 – 10:00 AM Circle time
Groups are staggered going outside and getting dressed in locker room.
10:00 – 11:00 AM Outdoor Play.
Groups are staggered coming inside and starting lunch.
11:00 – 12:00 PM Lunch time
Diapering, toileting and handwashing. Children move to nap area.
12:00 - 2:00PM Nap Time
Quiet table top activities are offered as children wake up
2:00 - 2:30 PM Free play/Planned Activity– Bath rooming/Diapers
2:30 – 3:00 PM Snack time – groups are staggered sitting for snack.
3:00 – 5:00 PM Outdoor Play /Free Play / Activities / Bath rooming / Diapers
5:00 – 6:00 PM End of day activities/free play. All rooms combine in Preschool Room for group play.
6:00 PM Daycare Closed

 

**** Free Play - Children may choose from a variety of activities including: painting, craft materials, manipulative toys, dramatic play, sand table, books, blocks, play dough, puzzles,climber.

**** Circle Times - times noted above are potential portions of the day for Circle which may occur indoors or outdoors

**** Flexibility - will be exercised depending on weather, group size and dynamics. Individual children’s schedules will be respected as needed. Times may vary according to weather and special activities. The times are our guidelines which help the children to know what to expect next.

Preschool Daily Schedule

7:00 - 8:45 AM Free Play
8:45 - 9:15 AM Come and go snack/Bathrooming/Free Play
9:15 - 11:30 AM Outdoor Play/Circle/Free Play
11:30 - 12:30 AM Lunch- staggered by groups
12:30 - 2:00 AM Quiet/Rest Time
2:00 - 2:30 AM Quiet Activities/Free Play/Bathrooming
2:30 - 3:00 AM Come + Go Snack/ /Free Play
3:00 - 5:00 AM Outdoor Play/Circle/Free Play
5:00 - 6:00 AM Quiet activities/Free Play/Joining of Rooms

 

**** Free Play - Children may choose from a variety of activities including; painting, craft materials, manipulative toys, dramatic play, sand table, books, blocks, play dough, puzzles, climber, games, and prop boxes.

**** Circle Times - Times noted above are potential portions of the day for Circle which may occur indoors or outdoors. Times vary according to weather and special activities. The times are our guidelines which help the children know what to expect next.

Older Pre/K Daily Schedule

7:00 - 8:30 AM Free play in downstairs preschool area/Head Upstairs
9:00 - 9:30 AM Come and Go Snack
9:30 - 10:00 AM Free play/ Clean up /Bathrooming
10:00 - 10:30 AM Free Play/Activities/ Clean up/ (Bathrooming Continues)
10:30 - 12:00 AM Outdoor Play /Circle/Story
12:00 - 1:00 AM Lunch /Circle/Story/Quiet time
1:00 - 2:30 AM Free Play Activities/Circle/Clean Up/ Outdoor Play
2:30 - 3:00 AM Come and Go Snack- Downstairs (Bathrooming) Free Play
3:00 - 5:00 AM Free Play Indoors /Outdoors/Switching Places
5:00 - 6:00 AM End of Day Activities/Free Play/Joining of Rooms/Closing 6p.m.

**** Free Play - Children may choose from a variety of activities including: painting, craft materials, manipulative toys, dramatic play, sand table, books, blocks, play doh, puzzles, climber, games, and prop boxes.

**** Circle Times - Times noted above are potential portions of the day for Circle which may occur indoors or outdoors.
Times vary according to weather and special activities. The times are our guidelines which help the children know what to expect next.

 


Definitions

School Age: A child enrolled in grade One to Grade Six in a school.

Preschool: A child ages 2-5 years of age, not enrolled in a school.

Infants: A child of less than two years of ages. Children must be six months to attend the center.

Full Day: 8 hours plus an allotted 2 hours travel time to a maximum of 10 hours. Any children here more than 10 hours will be charged additional fees, as per the government regulated fee schedule (seen on pg. 10)

Half Day: 4 hours plus an allotted ½ hour travel to a maximum of 4.5 hours. Any children here more than 4.5 hours will be charged for a full day.

Late Charge: A late charge will be added to a family’s fees when the child/ren are picked up after the Center’s closing time of 6:00 p.m. This charge also applies if children are dropped off before the Center’s opening time of 7:00.

Late Charges are as Follows: (Late Fees are cumulative)
6:00-6:35 $2.00/child
6:36-6:40 $2.50
6:41-6:45 $3.00
6:46-6:50 $3.50
6:51-6:55 $4.00
6:56-7:00 $4.50 etc.


Enrollment

Waiting list (in order of priority)

  1. Enrolled children - subsidy and special needs-increasing time.
  2. Staff with children returning from maternity leave
  3. Enrolled children - part-time requiring full-time.
  4. Enrolled children - part-time increasing time, based on # of days.
  5. Siblings of children enrolled - subsidy and special needs.
  6. New attenders - subsidy and special needs.
  7. Siblings of children enrolled - requiring full time.
  8. Siblings of children enrolled - requiring part time, based on # of days.
  9. New attenders - requiring full time.
  10. New attenders - requiring part time, based on # of days.

****NOTE: your name will be put on the waitlist, There will be no guarantee you will have a space – enrollment is in the order of priority& space availability!

Space availability and Start Date will not be guaranteed until confirmed by the Executive Director.

NOTE: In order to guarantee your spot you may be required to pay for the space once it becomes available NOT according to your start date. Should you decline the space your name will go to the bottom of the list and the space will be offered to the next person on the list.

Signed Registration, Policy & Consent forms are required before your child starts at the center. All families must enroll their children on the: “Online Child Care Registry” government website


Subsidy

A subsidy form must be completed before any child may start, hard copies are available at the office or on line www.gov.mb.ca/childcare. Subsidy families will be required to pay the unsubsidized portion. Families are responsible for all other fees incurred.


Payment

  1. Payment is due within 14 days of date of invoice.
  2. Once a child/family has left the center, if suitable payment arrangements have not been made legal action will be taken.
  3. Parents are responsible for fees over and above government subsidized amounts at all times. Parents are responsible for any absent days not covered by subsidy.
  4. If no payment is received after 2 billing periods (60days) parents must negotiate a mutually agreed upon repayment schedule with the Director before their child can continue to attend the center. If parents refuse to participate in a repayment agreement their child may be withdrawn.
  5. Suitable means of payment include cash, cheque or direct payment.
  6. Overdue accounts are subject to a 2% interest charge.

Vacations & Holidays

Parents will be billed for any absences on their scheduled dates beyond the allotted sick or vacation days.

Full Time attendees will be allocated 5 sick days per year and 10 vacation days per year. (The year is defined as April 1 -March 31)

Part Time attendees will be calculated on a prorated basis.
Parents are required to notify the center of vacation days in advance.
If a child is absent for more than their allotted vacation time, parents are responsible for paying for absent days. If parents refuse to do so they will be considered withdrawn.
Families will be charged for statutory holidays listed below:

  • New Year’s Day
  • Louis Riel Day
  • Good Friday
  • Victoria Day
  • Canada Day
  • August Civic Holiday
  • Labour Day
  • Thanksgiving Day
  • Remembrance Day
  • Christmas Day
  • Boxing Day

 

Note: Parents are required to provide a two week notice of withdrawal, change to fewer hours, or vacation.

Special Closures: December 24 -close at 12:30 and December 31 - close at 4:30 p.m.

The center recognizes the need for compassionate leave after the death of an immediate family member (parent, sibling, grandparent). Approval shall be given by the director. Maximum period without penalty is one week. Consideration may be given in all other cases.


Fees

Infant Half Day - $15.00 Full Day - $30.00 10hrs & Over - $45.00
Pre-School Half Day - $10.40 Full Day - $20.80 10hrs & Over - $31.20
School Age Half Day - $10.40 Full Day - $20.80 10hrs & Over - $31.20

The center will charge the maximum government allowable fee. Parents will be advised of any fee increases.

Parents will be billed for scheduled dates with the following exceptions:
A) Maximum 5 sick days over 3 days no charge with Doctor’s note.
B) Vacation as indicated above.

If a child is absent for more than two weeks holiday time per year excluding sick time, the child will be considered withdrawn unless the space is paid for.

Fee to Secure Summer Space

PARENTS CHOOSING TO WITHDRAW THEIR CHILDREN FOR SUMMER MONTHS AND WISH TO SECURE THEIR SPACE FOR FALL WILL BE CHARGED A FLAT FEE OF:

$35.00 per week- Full Time Infant
$25.00 per week - Full Time Pre-School
$17.50 per week – Part Time Infant
$12.50 – Par time Pre-School

A minimum of 2 days per week attendance will be required in order to waiver the flat fee charge.
*****holiday and sick days will be pro-rated according to the number of months your child attends.


Drop Off & Pick Up

Wee Care Child Center is open from 7:00 a.m. to 6:00 p.m. Monday to Friday.
School Age Program is open from 7:05 a.m - 6:00 p.m. Monday to Friday.

A) Please inform staff if your arrival or pick up time has changed. Children arriving early or picked up late can cause serious staffing problems.

B) All children are to be brought into the Day Care and staff informed of their arrival. Children are not to be left unattended in the locker room. Also please make sure staff are aware you are picking up your child. The Centre assumes responsibility for your child at the time the child is signed in until the child is signed out. It is important that all correct contact information and phone numbers are included on the registration pkg.
Photo ID will be asked by staff if they are unaware of the persons identity.

C) If children are to be picked up by a person other than yourself, or someone on the authorized pick up list, the Day Care must receive prior notification in writing.

D) Please notify us if you are not going to be at your usual place of employment or if there is a permanent change of employment or change in telephone numbers.

E) Wee Care Child Center has the responsibility to protect the welfare and safety of the children in our care. Therefore we will not allow children to leave with anyone we feel to be under the influence of alcohol or drugs. Staff will contact the emergency contact person. Copies of separations agreements, court orders or other documents must be provided to the center as soon as they are finalized.

F) In the event that Carman Elementary School is closed due to blizzard/stormy weather the School Age program will also be closed. Families requiring space on these days can contact Wee Care Child Center, no earlier than 8:30 for space availability. This gives us enough time to figure out if we have sufficient staffing for the day, and also allows us figure out how many spaces will be available. Children who were already scheduled to go to school age that day will have priority. Parents will not be charged their usual program fee if space is not available for their child at the center.

NOTE: The School Age Program will continue to operate on days when the school is closed due to severe wind chill.

**** In the event Wee Care Child Center must close: parents will be notified as soon as possible by telelphone or listen to radio station 950 The Eagle - Winkler, MB. It will also be posted on our web site weecarecc.com

****In the event you are at the center during a fire or emergency evacuation drill we ask that you particpate and follow staff and the enhanced safety plan protocol.

SCHOOL AGE PHONE NUMBER - 745-0139

WE ARE A NUT SAFE CENTER


Your Child

To avoid conflict at lunch, our staff will promote eating healthy foods first, but if your child still wants their treats first, they will be allowed to have it. To eliminate the possibility of your child not eating all of their lunch, please send a small treat. This will satisfy your child’s need for their snack but they will still be able to eat the rest of their lunch. Staff will use discretion as to what foods are safe to serve to children.

Parents must provide a nutritious lunch. Milk will be supplied. Please send lunch exactly as the way the child eats it, i.e.: no cans, pizza pops cut up, fruit cut up, wieners cut lengthwise. Please do not send the following:

  • fruit by the foot or any gummie fruits snacks
  • Popcorn
  • hard candies
  • gum
  • nut or peanut products
  • cough drops
  • peanuts or sunflower seeds
  • fish with bones
  • snacks with toothpicks
  • snacks with toothpicks
  • soda pop
  • chocolate bars or potato chips
  • (Peanut butter sandwiches, cookies, Granola bars, or chocolate peanut Butter cups, etc.)*please note we are a nut safe center

These foods are not good snack ideas because they’re either not nutritious and/or they’re harmful to teeth.

We encourage parents to send a nutritious lunch with a variety of foods from the Canada Food Guide. Please feel free to contact the staff for a list of lunch & snack ideas.

2) Appropriate seasonal clothing is a must! This includes mitts, hats, neck warmers. sun hats, splash pants, boots. Please label everything. Our locker areas are busy and if items are not labelled properly items may get lost. Please note that the children are constantly working with materials that are messy. This is how children learn. Please dress your child accordingly and send an extra set of clothes.

3) Children requiring diapers, wet ones, baby powder etc. must be supplied by the parents.

4) Outdoor play is a very significant part of the child’s day as it meets many of the developmental needs. It is also a legislated part of our day. We are required by law to take the children outside everyday unless inclement weather exist. (Guideline given - temp. below -25 degrees Celsius, wind chill more than 1600 watts). Staff will use their discretion. Cold air does not generate colds or flu. If your child is too sick to play outside, your child is likely too sick to attend the Day Care.

5) In the event that a serious incident occurs parents will be notified in a timely manner, by the Director or the acting Director. The incident will be verbally communicated between the staff who witnessed the incident, the director and the parents. Written documentation will be completed and will be signed by all parties. Depending on the severity of the incident, MELCC(Manitoba Early Learning and Child Care Commission) may be contacted, and proper protocol will be followed. If all parents need to be notified Wee Care will do so within 24 hours of the incident. This will ensure any questions or concerns will properly be addressed.


Health Guidelines

A child who is sick must not attend Day Care for the child’s own comfort and the protection of the other children. If a child becomes ill during the day, the staff will use their discretion and call either you or your emergency contact person. All communicable diseases will be posted – please advise Wee Care if your child has contracted an illness.

Following are some guidelines regarding specific conditions.

1) Scarlet Fever, strep throat: the child should remain home until completely recovered or until the child has been adequately treated with a suitable antibiotic so as to render them non-infectious.

2) Rubella (German Measles): the child should remain home until the first two weeks of illness, or one week after the start of jaundice.

3) Infectious Hepatitis: the child should be isolated during the first two weeks of illness, or one week after the start of jaundice.

4) Diarrhea (defined as one or more loose stools): the child should remain at home until stool is normal or until otherwise directed by a physician.

5) Mumps: the child should remain home until the swelling subsides.

6) Impetigo, pediculosis, ringworm, scabies: the child should remain at home until treated to the satisfaction of a physician.

7) Pink-Eye: the child should remain at home until after twenty four hours of medication treatment. Continued exclusion may be needed if still pussy and infected.

8) Fever: If your child is running a fever in the morning, it is expected that you will find alternate care. If, at the center, a fever is noted in an otherwise well child, the child will be rested and the temperature taken again after one half hour. If the fever is still present, the child’s parent or pick up person will be notified.

USE OF EMAIL, ELECTRONIC DEVICES & THE INTERNET:

(a)This policy is meant to ensure that people’s privacy and the confidentiality of information about the Center, children, parents/guardians/caregivers and staff is upheld. Everyone involved with the Center must adhere to this policy. Failure to do so can result in consequences and disciplinary action.
(b). Cell phone/Communication Devices: are not permitted while working on the floor or outside during work hours with the children. All communication devices must be kept in staff cupboards/purses etc. *all personal calls can be made or taken through day care phones.
IF: for safety purposes, it is necessary for staff to take a personal cell phone during the course of outings with children, it must be used only for emergency contact with the Center or the children’s parents/guardian/caregivers.
(c)IF IT IS NECESSARY, and with the parent’s/guardian’s/caregiver’s permission, for a staff person to use a cell phone or other electronic devices to photograph or videotape children, the data must be downloaded onto the Center’s computer and immediately deleted from the staff person’s phone or device.
(d)Staff may use the internet when appropriate to access information needed to conduct Center business and are responsible for using the Internet in a manner that is ethical and lawful. E-mail is to be used for business purposes only. Staff, children and all others using the Centre’s computers and electronic devises must respect and protect the privacy of others and must respect and protect the integrity of all electronic resources. All intellectual property (ideas, creations and copyrights) of others must be respected and protected. All communication must be in a respectful manner and the use, or discovery of the use of any threatening or inappropriate material, must be reported.
(e)Authorized employees of the facility have the right to monitor the use of information technology resources and to examine, use and disclose any data found. They may use this information in disciplinary actions, and release to the police if it is criminal in nature.

**Information about staff, children, parents/guardians/caregivers and the Center (including photos or videos) must not be posted on a staff person’s personal web space, any social networking site (eg; blogs, facebook, myspace, twitter), any public networking or file sharing site (eg photobucket, flickr, you tube) or any other type of internet website.

***Staff must not accept children as “friends” or “buddies” when using social networking sites such as Facebook or MSN


Medication

1) Medication consent forms must be filled out. This includes the child’s name, name of medication, dosage, time of administration, parent’s signature, time of last dose, why medication is needed, has child received medication before. Medications must be in the bottle/container that has been prescribed by the physician. Staff will not be administer medication that is not in it’s original bottle (Prescribed or non-prescribed).

2) Non-prescription medication will not be given after the child has had it for 3 days consecutively at Day Care. A Doctor’s note will be required.

3) Parents must administer the morning dose.

To protect your child and the staff, NO MEDICATION will be administered without this information.


Behavior Management

The staff of Wee Care use the following forms of behavior management to encourage appropriate behavior.
Children are disciplined in a positive manner at a level that is appropriate to their actions and their ages. Staff will discuss and explain the actions and discipline methods when appropriate . In summary, the staff provide a kind and understanding atmosphere that involves helping children to develop self-control and self directions skills. A balance of fairness, flexibility and firmness are necessary in achieving positive behavior management.

The first process in our behavior management strategy is understanding child development. This enables us to know the level of understanding that the child has and helps us to determine the strategies to use. Staff, students and volunteers are expected to use the following behavior management practices when necessary:

  1. The staff set clear limits for the children. The limits are consistent, relevant and fair to the developmental stage of the child,. Once stated, they must be followed through.
  2. Expectations for a child are clearly and positively stated. It is our belief that having these clear expectations ensures that children feel secure in their environment.
  3. The child is offered choices, when he/she needs to make a decision.
  4. All staff will use the same method using a team approach. The child's needs are discussed and a procedure(s) put into place.
  5. Different approaches will depend on different situations and different children, for example:

 

  • Infant/Toddler Programs: the focus is on redirecting, feeling recognition, and encouraging the use of language, feelings are labeled, use of language encouraged, simple explanations of why certain behaviors are unacceptable, use positive reinforcement of desired behavior. Both verbal and non-verbal, etc.
  • Pre-School Program: the focus is on allowing the children to problem-solve for themselves and using lots of verbalization and redirection, act as a mediator to help children solve their problems, explain why behavior is inappropriate, make a choice for the child and/or offer other choices, ignore inappropriate behavior (when possible), remove the child from the situation until he/she can interact appropriately, and to follow up by discussing the problem with the child before he/she returns to the activity, hold child's hand (ie: on outings), etc.
  • Kindergarten/School Age Programs: The staff focus on self-control and self-direction: use positive verbal and non-verbal reminders in regards to inappropriate behavior, redirection, act as a mediator to help children solve their problems, verbal problem-solving, peer mediation, offer other choice alternatives, etc.

If aggressive behaviour or inappropriate behaviour continues, the child will sit away from the group to calm down and think about his/her actions. After a short period of time, the staff will have a discussion with the child with respect to his/her actions. Then the child will return to play when ready to do so.

There may be times when a child might have to be physically restrained to avoid hurting themselves or others or causing property damage. Any use of contact in the above manner will be reported to the Director as soon as possible. The director or staff will advise the parent of the child the same day to explain the circumstances.

The center has adopted the Child Protection and Child Abuse Guidelines (1991) established by Manitoba Family Services, Child Day Care. The document is available from the center upon request. We encourage all parents to make themselves familiar with the contents.


Inclusion Policy

Wee Care Child Center recognizes all children have specific abilities and needs.
Our goal is to be inclusive in providing developmentally appropriate group experiences for all children in a secure, stimulating, and child-centered environment.
We ensure that children have easy access to the building, toy, materials and experiences that promote growth in all areas of his/her development.
Every effort will be made to accommodate children with additional support needs and included in all daily activities and routines.
All child care staff will be involved and work with all children.
Health and Safety of all children is of the utmost importance and priority.
Staff are required to participate in 24 hrs of professional development per year & training in appropriate medical procedures as needed.
We communicate with parents and professionals who have valuable knowledge and expertise to share with us.
Wee Care is committed to enrolling a natural proportion of children with additional support needs (10-15% of the general population)


Transportation Policy

  • Wee Care Child Center will assume responsibility of a child from the time the child is signed in until the time they are signed out.
  • Wee Care Child Center will not assume responsibility for a child not accompanied by a parent or guardian upon arrival at the center or school.
  • Wee Care Child Center will not be responsible for children who are granted permission by the parent/guardian to walk to the school or center. A child will not be dismissed without the accompaniment of an authorized person.
  • Wee Care Child Center does use any vehicle transportation to transport children while in our care.
  • The children may go for walks in the local community. These excursions are considered part of the daily program and will not include motor transportation.
  • An authorization form, in the registration package, acknowledges parental permission for a child to leave the premises for neighborhood walks and visits.
  • During all trips and walks, the individual ratios of each program will be maintained for all children
  • Wee Care Child Center school age program walk children to and from school. Head count and roll call will be completed upon arrival at the school and prior to leaving. Once we have completed roll call we then relinquish all responsibility to Carman Elementary. This will happen no earlier than 8:30am.
  • When we pick the children up from school we do a roll call before leaving and once we return to the school age center. Staff have a paper list of children with them at all times, as well as our Fastoche attendance on our I-pad/I-phone.

 


Wee Care Child Center Workplace Violence Policy

Wee Care Child Center is committed to an environment which is safe and free from physical assault, threats, and harassing behavior from management, co-workers, parents/guardians and visitors. Violence, threats, and harassment are always prohibited, especially whenever: 1) The act, behavior or communication is abusive and could cause another person physical, emotional or psychological harm and/or 2) the act, behavior, or communication damages or threatens damage to Wee Care Child Center or individual’s property or disrupts the work or activities of an individual or group of people associated with the Center.

Policy Statement: Workplace violence is the attempted, threatened. or actual conduct of a person who endangers or is likely to endanger the health and safety of any members of the board of director, staff, visitors or members at large. Any person who engages inactions or threats of violent behavior toward staff or other members will be disciplined, up to and including dismissal and/or arrest.

Examples of workplace violence include but are not limited to:

  • Threats of harm
  • Brandishing a weapon or an object which appears to be a weapon
  • Intimidating, threatening, or directing abusive language toward another person
  • Stalking
  • Slapping, punching or otherwise physically attacking a person
  • Telling another person you will “Beat him up” to intimidate
  • Using greater physical size/strength or greater institutional power to intimidate

Recognizing the potential for abuse: Early cues to behavior that might indicate aggression or a difficulty to maintain control include an increase in agitation and behaviors such as pacing, clenching or pounding fists, increased verbal hostility and anger. The assaultive person may also:

  • Be under the influence of alcohol or drugs
  • Have a severe mental disorder
  • Have a disability associated with age
  • Be personally frustrated

 

Procedure: Any individual who experiences or witnesses violence, threats of violence or harassing behavior should immediately notify (written or verbal) the Executive Director or Assistant Director or make a complaint to the Manitoba Human Rights Commission.
Confidentiality is important and will be maintained insofar as it is legal and ethical.
(It is however not guaranteed, depending upon the facts of a case it may be necessary for Wee Care Child Center to take action, including, consultation with others.)
No action shall be taken against an individual for making a complaint unless the complaint is made maliciously or without reasonable and probable grounds.

Ways to eliminate or reduce the risk of Violence:

  • Do not enter into a disagreement or confrontation with an individual
  • Refer person to the Executive Director of Board of Directors
  • In the even of any substance abuse (drug or alcohol) do not attempt to stop or use physical restraint. Contact the RCMP immediately. Provide information such as license plate number, make & color of vehicle and the direction they may be headed.
  • Use a buddy system whenever possible.

 


Harassment Prevention Policy

Application: This procedure applies to all employees of Wee Care Child Center

Policy Statement: Every employee is entitled to work free of harassment. Wee Care Child Center will not tolerate any harassing behavior. All allegations of harassment will be treated seriously and investigated promptly. Harassment of another employee constitutes a disciplinary infraction subject to disciplinary penalties up to and including dismissal.

Definition: Harassment means any improper behavior by a person employed by WCCC that is directed in offense to any employee of WCCC and which a person knew or ought to have known would be unwelcome. It comprises but is not limited to objectionable conduct, comment or display made on either a one time or continuous basis that demeans, belittle, humiliate or causes embarrassment to an employee. The Canadian Human Rights Act prohibits harassment related to race, national or ethnic origin, color, religion, age, sex, marital status, family status, disability, pardoned conviction, or sexual orientation.

Directors: The Executive Director and Assistant Director are responsible for ensuring that employees are treated with respect, and are responsible for providing and encouraging a supportive work environment. Directors (Executive Director, Assistant Director) are expected to act upon knowledge of any potentially problematic situation. They do not have to wait until a complaint is received to take action. Directors who are aware of a situation, or ought to have known of a situation, are responsible for ensuring that the harassing behavior ceases. Failure to act may be seen as condoning the behavior.

Employees: Every employee who considers him/herself to be the subject of harassing behavior has the responsibility of making it known. Employees should show their disapproval immediately. If possible, they should tell the harasser clearly and directly that they do not appreciate that type of behavior and they want it to stop. If an employee cannot bring himself or herself to confront the harasser, they should tell their Executive Director or Assistant Director. An employee can make a formal complaint in writing to the Executive Director or make a complaint to the Manitoba Human Rights Commission.

Procedures: If it happens to you -

  • If you are able, show disapproval. Tell the harasser to stop the offensive behavior.
  • If you are not able to handle it directly, tell your Executive Director or Assistant Director. Note the date, time, who, what the offensive behavior was and who else may have witnessed the action. It is not necessary to have a witness.
  • If the harassment should continue, the employee being harassed should file a complaint with the Executive Director. The envelope should be marked “Private & Confidential”

Investigation

Should a complaint of harassment be received by the Director it will be investigated in an expeditious and confidential manner. A team may be created to conduct this investigation. Both the complainant and the harasser will be advised of the investigation process and of their rights and responsibilities.

The investigator will immediately assess whether action is required to maintain a safe work environment for the complainant while the investigation is underway.

The investigator will advise all employees involved in the investigation of the confidential nature of the complaint.

The investigator will provide a written report to the Executive Director or designate outlining the finding and any recommended action.

This investigation and remedial action must be given high priority and completed within three months unless exceptional circumstances exist.

The Executive Director will meet with the complainant after the investigation to explain the disposition of the complaint, while respecting the privacy of the parties involved: and to advise that no recorded of the complaint will be made in his/her personnel file: to explain what steps are being taken to ensure a harassment free work environment: identify any ongoing concerns the complainant may have.

Should the complaint be substantiated, a note will be made to the harasser’s personnel file. Any disciplinary action resulting from the investigation of this complaint will be documented on the personnel file.

If an employee is dissatisfied with the decision, he/she has the right to file a complaint with the Human Rights Commission.

 

WEE CARE CHILD CENTER CURRICULUM STATEMENT - PRE-SCHOOL PROGRAM

Wee Care Child Center supports children's learning & development with daily opportunities for play based exploration experimentation & learning through developmentally appropriate interactions, environments & activities. Opportunity for spontaneous learning happens throughout the child's day. Through extended play experiences (45 - 60 minute blocks of uninterrupted free play at one time) children build skills such as cooperation and self-esteem, problem solving and language. They are provided with opportunities to explore & experiment at the block & discovery centers and sensory table and develop creativity in the art and dramatic play centers. Learning centers are labelled and skills children are developing are identified.

Staff sit near children to observe them at play & work. They share their observations with other staff members during the day and at regular team meetings. They use the information gathered along with their knowledge of children and their development to organize interactions, experiences, play space & play materials to provide a curriculum that meets the needs & interests of individual children and the group as a whole. Digital photos are used daily to capture children's play interests and are shared daily with families so they can see children's participation, learning and development. Our schedule is consistent, but flexible so we can meet the needs of all children. Children learn stability and practice independence through the choices that are available. Transitions occur when children are ready for the next event of the day and are used as learning opportunities such as learning self-help skills like bathrooming, washing hands & getting dressed.

Materials are rotated based upon the interests of children, seasons & celebrations, such as during fall & harvesting we add tractors, trucks & combines to the block center or corn & other cereal seeds are added to the sensory table. Songs, stories & music are added to group time to enhance each child’s learning.

We build relationships with children & families and between children by participating in & encouraging warm & friendly conversations throughout the day. Staff stimulate children's thought process by asking questions such as “Where does corn come from?” “What does a combine do?” We provide opportunities for large & small group activities & for individual play daily. Children choose to join our formal group time each day. This encourages them to learn to self-regulate, make choices & co-operate with others. We also speak to families about their child & share happy grams & notes about their well- being. Routine times such as lunch & nap are based on children's daily need and parent's requests. A daily communication journal records all information from parents to staff. Staff view parents & families as an important resource to our center and make themselves available & accessible to answer any questions and concerns.

We represent community and diversity in our curriculum for children to see similarities & differences. The environment includes rugs with American Sign Language & maps of Canada depicting Canadian culture, materials such as Mexican blankets & cultural pictures & art are displayed on the walls, regular visits to the Senior Lodge and Library expose children to the community.

 

WEE CARE CHILD CENTER INFANT PLAN

Wee Care Child Center infant room meets the needs and schedules of individual children through close communication with parents/guardians. Information is shared at orientation as well as verbally & through journals sent vial email.
EG: (If a child needs to sleep during outdoor play – 1 staff will stay in while the other children are brought outside, or children nap in the main nap room) A separate nap room allows children to nap at their own schedule. A staff sits in the younger infant nap room during nap time as well as 2 staff sit in the main nap room.
We maintain a 4 – 1 ratio during nap time.

Staff balance the day with indoor and outdoor play as well as quiet & active play. There is opportunity for children to play in a large group as well as small, quiet areas are provided for small group or solitary play. A large spacious indoor space allows for plenty of mobility and gross motor development. A seperate age appropriate outdoor space is provided for infants & toddlers.

The infant room is organized to challenge children in all areas of their development. All equipment & toys are age appropriate and at children's level of development. All equipment is at the children's level and are accessible to the infants to promote independence & autonomy, (such as the high chairries)
A climber, sensory tables, housekeeping, dramatic play, table top toys, & library are available and accessible at all times. Toys and equipment are rotated weekly to stimulate children's interests and curiosity.

Sensory experiences are provided through daily planned activities as well as throughout the learning environment. EG:(A permanent sensory board on the wall, 2 large mirrors, 2 sensory tables) Children choose what activities they would like to participate and play in.

Wee Care has a trained supervisor and all staff have up to date CPR and first aid training in the infant room. Infants start their morning in the infant room with the same primary caregiver/opening staff. At the end of day the infant late day staff and the remaining infants join the older infants and toddlers in the infant/toddler room.
Consistent opening & late day staff provides consistency for both parents and children as well as effective communication.

 

WEE CARE CHILD CENTER INFANT CURRICULUM STATEMENT

Wee Care Child Center infant room meets the developmental needs and schedules of individual children through verbal & written communication with parents/guardians, Eg: (Staff communicate with parents about the child's night, health or changes in pick up.) Staff write in each child's journal daily. Weekly calendar of events are e-mailed to parents. Wee Care has an open door policy and invite parents into the program at anytime. Visits are scheduled prior to children attending at which time an infant orientation package is shared with parents. Parents have the opportunity to share their child's routines and schedules both verbally and written with staff.
Pictures are shared daily for parents, so they can visually see the activities their children participate in. Staff facilitate children's development through observation, warm interactions & a rich learning environment. Staff sit close to children, get down to their level when interacting and communicating with them. Staff use sign language as another means of communication. Staff tap into children's daily routines and use a flexible schedule to accommodate the individual needs of children as well as the needs of the group as a whole. (such as: should an infant require eating or sleeping at a seperate time or is not feeling well)

Staff follow & maintain the required materials and equipment as stated in the “Infant & Toddler Environmental Rating Scale.” The infant room is organized to challenge & stimulate children's social, emotional, cognitive and physical development. Staff remain close to children and invite them into group play experiences while role modeling positive and appropriate behaviours.
Toys and equipment are rotated weekly to stimulate children's interests and curiosity. Equipment & toys are age appropriate to promote independence & autonomy (such as high chairries & change tables with steps for children to climb up themselves). A climber, sensory tables, housekeeping, dramatic play, table top toys, library and large toy shelf with a wide variety of toys are available and accessible at all times. (pictured and labelled baskets & shelves have enough toys & materials to accommodate all children)

Staff balance the day with indoor and outdoor play as well as quiet & active play. There is opportunity for children to play in large groups (housekeeping , climber) as well as small, quiet areas are provided for small group or solitary play,(cozy corner with a rug & stuffed toys - a library)
A large spacious indoor space allows for plenty of mobility and gross motor development (an age appropriate infant climber, riding & push toys). Sensory experiences are provided through daily planned activities as well as spontaneous play throughout the learning environment. EG:(A permanent sensory board on the wall, 2 large mirrors, 2 sensory tables)
A seperate age appropriate outdoor space is provided for infants & toddlers
(playhouse/housekeeping, sandbox, swings & slide) - (Two 4 seater strollers provide opportunity for field trips within the community such as visits to the Seniors lodge.)
Children choose the activities they would like to participate and play in, in both the indoor and outdoor environments. Staff use transitions & routines to teach self help & pro social skills. Eg: Staff guide children by saying, “put the ball on the shelf”, (children are dressed in small groups of 2 or 3 in which they learn to share & negogiate space while dressing, staff encourage them to dress by saying “put your hat on your head”)

Cultural and diverse materials are made accessible and visible to children. (a book with pictures of visits to the senior's lodge, Pictures of children and their families are posted on a family photo board, multi cultural dolls, play food, & dress up cloths, etc.)

Wee Care has a trained supervisor and all staff have up to date CPR and first aid training in the infant room. Through regular team meetings, daily discussions & planning staff assess the program and curriculum & make necessary changes throughout the year.

Staff participate in a minimum of 24 hours of professional development yearly.


Anaphylaxis Policy

When the Center is notified that a child has been diagnosed with a life-threatening allergy and may require the immediate injection of adrenaline by auto-injector, the policy & procedure of our board is as follow:

  1. Parents/guardians will complete a URIS (Unified Referral & Intake System) application. This application is submitted by the Facility Director. (This application will be done annually.)
  2. Parents and guardians are required to sign an “Authorization for the release of Personal Health Information” form. All medical information and concerns must be shared with the staff of Wee Care to ensure proper and appropriate care of the child.
  3. Parents and Guardians must complete the “Authorization for Administration of Adrenaline Auto-Injector”
  4. A Health Care Plan/Emergency Response Plan will be developed in consultation with the parent/guardian/appropriate Health Care Staff, immediately and reviewed annually or as needed.
  5. When an adrenaline by auto-injector is used, ambulance is to be called immediately and the child will be transported to the hospital.
  6. Parents are responsible for bringing their child’s auto-injector to Day Care every day and to ensure it is up to date. ***Children who arrive without their auto-injector will not be allowed to remain at the Day Care Center until it is obtained***
  7. The auto-injector will be located in the locked medication boxes in the child’s area. (Unless more immediate access is required and then this will be part of the child’s individual plan.)
  8. It is recommended that the child wear a medical identification bracelet.

 

Objectives:

  • Provide a safe environment for children with anaphylaxis.
  • Provide guidelines for staff/provider to respond.
  • Promote understanding to staff/volunteers/students/parents.
  • To be consistent with other community programs that involve children -(Nursery School, Elementary School)

 


Other Information & Suggestions

  1. Take time to talk to the staff. Please keep us up to date on your child’s needs.
  2. Let us know any concerns you may have regarding our program.
  3. We welcome parents to spend time with your children at the center. You are welcome anytime of the day.
  4. Attend our Annual General Meeting held in August/September.
  5. Become a board member or attend a board meeting.
  6. Donate your time. We always have odd jobs that need to be done.
  7. The Day Care is not responsible for lost or broken toys brought from home
  8. No smoking in the Day Care Center or on the premises.
  9. Wee Care has adopted an Enhanced Safety Plan & Code of Conduct which is applicable to anyone & everyone associated with our center.

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